Most of our locations hold a high-degree of inherent risk whether it be due to high foot-fall, the operational railway, or non-public / disused areas of our estate. As such, the following conditions must to be adhered to at all our locations. London St. Pancras International has further conditions in addition these.
British Transport Police (BTP)
You must advise BTP of any filming or photography of a sensitive nature or which involves weapons or high profile cast members.
Station retailers must be used for crew catering where possible.
Operational stations cannot be fully closed for filming or photography and access must be maintained at all times. It is not possible to accommodate a ‘closed set’.
Emergency exits and escape routes must not be obstructed under any circumstances and full access must be maintained at all times.
- We expect all small projects to film cable-free; on larger projects it may be possible to use cables but these must be ramped, matted and taped, or ‘flown’ to avoid trip hazards
- Diesel generators may be permitted on larger projects but must be located a specified distance away from the station, to be mutually agreed prior to filming
- Equipment must be at least 3.0 metres away from overhead electrified lines and earthing cables. Distances can may increase dependent on the activity
- Equipment must be at least 1.5 metres of the platform edge. Distances can may increase dependent on the activity
- Equipment must never be higher than 2.4 metres to avoid coming into contact with electrified overhead lines and earthing cables
- All items of equipment must be secured so they cannot fall over causing a hazard to any approaching train or onto pedestrian routes
- Camera dollies must be small (PeeWee-sized, or equivalent), and have their wheels locked into position during filming. Although risers and mounts can be used, the camera must not exceed the head height of the operator
- Camera track generally permitted not permitted; in cases where it is, film-makers must use a rubber-wheeled dollies or similar
- Ladders are generally not permitted; in cases where they are, the must be constructed of non-conductive material.
Fixtures and fittings
Requests to alter fixtures or fittings or to change the appearance of the location must be agreed in advance.
Many of our locations are Grade-I or Grade-II listed and so heritage restrictions may apply.
Lighting / flash
- The exact positioning of lights must be agreed in advance with station staff and must be subject to a risk assessment
- Lighting / flash is not permitted anywhere it may cause a distraction to train drivers
- Lights must always be flagged and/or diffused.
- Once your application has been approved, payment must be made in full in advance in pounds sterling only
- Productions which over-run will be charged for a second period equivalent to the original, in addition to any staff costs incurred
- Productions which run into the rush hour face a surcharge of £3,000.
- In the event that the filming or photography is cancelled with more than two working days written notice a cancellation fee will be charged of 50% of the location fee
- In the event that the filming or photography is cancelled with two working days written notice or less the Licensee will be charged 100% of the location fee
- All cancellation fees are exclusive of staff costs which will be added to the final fee.
Public car parks at Network Rail managed stations are managed by APCOA. Available space varies and you should contact APCOA directly for a quote and to make a booking.
Local power can be arranged but usually requires a station electrician to be present. Staff costs will apply (see ‘Fee Guidelines’).
Public liability insurance
Insurance must be provided in pounds sterling. Guideline levels required are £10 million for feature films and High-end TV Dramas, £5 million for all other productions.
Safety and security
- Upon arrival at a station, whether for a recce or actual shoot, all cast and crew must sign in at Station Reception and will be given a safety brief. Arrangements can be made in advance to brief large numbers of personnel. At the end of the shoot identity cards / access passes must be returned to reception
- All personnel must openly display their identity card / access pass at all times and must produce it for inspection upon demand by any station personnel, security staff or member of the British Transport Police. Failure to do so will result in those concerned being escorted off the premises
- Under no circumstances should any attempt be made to blank or obscure any safety signs, railway or other signals, or otherwise interfere with equipment provided for safety. Offenders will be prosecuted
- A location manager or similar responsible person must be present on the shoot day to oversee all activities and to liaise with us regarding all aspects of safety and security
- All personnel must ensure that they keep all equipment and belongings with them at all times. Failure to do so may result in the property being removed and possibly destroyed by the British Transport Police
- If you or members of your crew see anything suspicious you must immediately inform a member of staff or a British Transport Police Officer.
- All requests to cover or remove station signs must be made and agreed prior to the day of the shoot. Signs must be fully reinstated once filming has finished
- You should provide sufficient ‘Filming in progress’ signs where required. Only the following specific wording can be used :
Filming Notice - The producers and crew would like to apologise for any inconvenience caused during the preparation/filming of this production. As it is possible your likeness may be filmed, please contact either [insert email] or [insert telephone number] should you not wish your image to be used. Any queries should be directed to either to members of the crew, or station staff. We appreciate your cooperation and thank you for your patience.
All filming/photography at Network Rail managed stations must take place outside of peak hours. This means filming between 10am and 4pm, or 9pm and 5.30am, Monday to Friday. You can film all day on Saturday and Sunday.
You are responsible for notifying local tenants and residents in writing of any filming or photography that may affect them or their business.
- Filming or photography on operational railway track is dependent on location and requires a minimum 4 weeks notice, although more time is often required. A Controller of Site Safety (COSS) will be provided at an additional charge both for recces and actual shooting
- Additional restrictions on crew numbers, equipment and lighting will apply
- Track Visitor Permits (TVPs) must be arranged by Network Rail in advance upon receipt of a completed TVP application per person. Additional administration charges may apply
- Accessing track without permission is an offence, and offenders will be prosecuted.
Please liaise directly with the relevant train operating company (TOC) for all filming of their staff, trains, logo, livery, ticket office, check-in desks and lounges and for all filming on the trains themselves. Contact details of all TOCs can be found here.